Areas of Responsibility Checklist
for Maintenance & Insurance

The following document clarifies responsibilities and should tied to a Board Resolution which is consistent with the governing documents.   This policy will eliminate insurance disputes and ensure maintenance is handled correctly and consistently.  While this sample is not comprehensive, it does include many components commonly found in condominiums.  Once adopted as policy, a copy should be distributed to every owner with instructions to provide a copy to their insurance company.  

A = Association       O = Owner
 
1. Exterior Siding & Trim
 A   Repair, replace, paint, caulk

2. Gutters & Downspouts
 A   Repair, replace, paint, caulk, clean

3. Roofs, Roof Flashing & Decking
 A   Repair, replace

4. Perimeter Wall Studs & Insulation
 A   Repair, replace

5. Perimeter Wall Interior Sheet Rock
 O   Repair, replace

6. Party Wall Studs
 A   Repair, replace

7. Party Wall Sheet Rock & Insulation
 O  Repair, replace

8. Building Ceiling & Floor Rafters
 A   Repair, replace

9. Unit Interior Wall Sheetrock & Finish
 O  Repair, replace

10. Unit Interior Ceilings & Floors
 O  Finish, sheetrock, insulation, subfloor
A   Ceiling & floor rafters (SEE #8)

11. Unit Fixtures & Finishes
 O  Appliances, cabinets, plumbing fixtures
O  Floor coverings, window treatments

12. Unit Doors & Locks - Exterior
 O  Repair/replace door, door casing and locks
A   Paint, caulk, flash, exterior trim

13. Windows & Screens
 O  Repair, replace
A   Paint, trim, caulk, flash

14. Electrical
 A   Electric panels, meters
A   Exterior outlets & fixtures
A   Wiring from meters to unit breakers
O   Unit electric wiring, switches, etc.

 15. Plumbing
A   Common supply and drain lines
O  Supply/drain lines from connection with common
O  Unit water shut-off valves, interior fixtures
A   Central hot water heater
O  Unit hot water heater

16. Decks & Patios
 A   Repair, replace, paint
O  Surface materials

17. Hallways & Stairs - Common Area
 A   Repair, clean, paint

18. Sidewalks & Steps - Common Area
 A   Repair, replace, clean

19. Insect & Pest Control
 O  Unit interiors
A   Unit exteriors: wood boring or stinging insects; animals

20. Water & Smoke Damage
 O  Damage to unit interior from unit or neighbor source
A   Damage to unit interior from common area source

21. Fireplace & Chimney
 O  Clean, interior repairs
A   Replace chimney cap, exterior repairs

22. Common Area Trees, Flowers, Plants & Shrubs
A   Maintenance, removal, replace

23. Parking Garage & Lot
 A   Clean, restripe, repair, signage

24. Elevator
 A   Repair, replace, remodel

25. Pool, Pool Deck, Furniture & Equipment
 A   Maintenance, repair, replace, remodel

26. Fences
 A   Repair, replace, refinish

27. Signage-Entry, Address, Street
 A   Repair, replace, refinish

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